Remote
Employment Type: Not Specified
Industry: Healthcare / Operations
Job Summary
A fast-growing medical clinic is seeking a highly organised and business-minded Executive Assistant to support the owner and oversee daily operations. This role goes beyond basic administrative tasks and focuses on improving systems, coordinating teams, and driving operational efficiency.
The successful candidate will act as a key support partner to leadership, helping structure workflows, manage communication, and ensure smooth execution across departments.
Key Responsibilities
- Act as the right-hand support to the business owner
- Manage and coordinate daily operational activities
- Serve as the central point of communication across teams
- Optimise and manage systems such as Notion, Monday.com, and ClickUp
- Develop and maintain SOPs, onboarding guides, and internal documentation
- Coordinate with external vendors (designers, marketers, developers)
- Monitor workflows and identify inefficiencies
- Support team coordination and task alignment
- Handle administrative tasks including email, scheduling, and file management
Requirements
- Proven experience as an Executive Assistant, Operations Coordinator, or similar role
- Strong understanding of digital tools such as ClickUp, Notion, or similar platforms
- Ability to work in a fast-paced and evolving environment
- Excellent communication and interpersonal skills
- Strong organisational and project management skills
- Ability to think strategically and support business operations
Skills Required
- High-level organisation and time management
- Communication and coordination skills
- Problem-solving and analytical thinking
- Tech-savviness and adaptability
- Attention to detail
- Ability to work independently and manage priorities
Application Tips
- Tailor your CV to highlight executive support or operations experience
- Include tools you have used (ClickUp, Notion, Trello, Asana, etc.)
- Show examples of managing workflows, systems, or team coordination
- Highlight remote work experience if you have it
- Demonstrate your ability to work independently and take initiative
- Keep your CV professional, clear, and results-focused
- Double-check your email and subject line before sending your application
- Ensure your contact details are correct
Important Notes
- This is a remote role open to candidates based in the Philippines
- The role requires a high level of responsibility and independence
- Only shortlisted candidates will be contacted
Application Process
Send your CV to: franchescazabate.rcw@gmail.com
Subject Line: Executive Assistant (Operations-Focused) – Application